# Start an asset and equipment register

Laptops, monitors, tools and vehicles: what the company owns, who has it, when it was bought and when it’s due for service. When someone leaves, ask what they had.

## An example

**You:** Maja gets the MacBook Pro with serial C02XK1, bought in August. Ali's old one goes back to storage.

**ADoor:** Updated 2 entries in Assets

**Assets**

| Asset | Serial | Assigned to | Status |
| --- | --- | --- | --- |
| MacBook Pro 14 | C02XK1 | Maja Ek | In use |
| MacBook Air 13 | C02WP7 | – | Storage |

## What you can ask later

- “Who has which laptop?”
- “What’s due for service or replacement this year?”
- “What equipment did Ali have when he left?”
- “What’s the total value of our equipment?”

## Who can see what

- **IT** edits the whole register.
- **Staff** read their own assigned equipment (one grant per person).
- **Finance** reads purchase prices and dates for depreciation.
- **A device-management script** updates serials and status through the HTTP API.

## How it compares with an IT asset tool

If you need check-in and check-out flows, barcode labels or agent software that reports devices automatically, an IT asset tool like Snipe-IT does that well.

A company with a mix of laptops, tools and vehicles gets one register people can ask about, with purchase prices visible only to finance.

## How to start

1. Sign in to ADoor and connect an assistant like ChatGPT. Claude, Grok and Cursor connect the same way, through MCP.
2. Tell it: “Set up an asset register: Assets (asset, type, serial, bought, price, assigned to, status, next service).”
3. Give staff read access to their own equipment, and finance access to prices and dates.

[Get your account](https://app.adoor.halmoslabs.com/signup)

## Questions people ask

### Can staff see the prices?

Only if you include that field in their access.

### Can it track software licenses?

Yes. Add them as assets with a renewal date.

### Is ADoor free?

Yes. The free plan holds 3 tables and 100 rows. Pro is $10 a month per workspace, with 1 GB of storage and no per-GB charges.

### What happens if I remove someone’s access?

Their next request is refused. What they already saved stays, and the history shows who made each change.

## Related

- [Start an employee directory and onboarding checklist](/use/employee-onboarding/)
- [Track contracts and renewal dates](/use/contracts-renewals/)
- [Keep an inventory of API keys and services](/use/api-key-inventory/)
- [ADoor vs Airtable](/compare/adoor-vs-airtable/)
- [ADoor vs Google Sheets](/compare/adoor-vs-google-sheets/)
- [All use cases](/use/)

Updated October 20, 2026.